: missed calls because of busy signals, messy inks and paper jams, absence of privacy, expense of those phone lines and all those inks and documents. Plus, faxes are typically only received/read during company hours and it is really lengthy to sort and submit your faxes.
Now let's think about the more contemporary alternative - a Web fax service. This is paperless faxing so you don't need any unpleasant inks, toners or documents. You will have a "never-busy" line so there are no more missed out on faxes. Since everything can be handled by means of the web, you don't have to install a devoted fax phone line. Your faxes can be received and sent out at any time, from any location, as long as you're linked to the web. This is a much cheaper way to fax. Plus, everything remains in digital or electronic type so your faxes can be quickly kept online or on your computer, prepared for retrieval.
Next, there's no denying that going with a modern computer fax system does have a few distinct benefits or advantages. One, all your messages are private and can only be seen by those who have access to your fax account. This will keep delicate faxes far from prying eyes. In addition, you can send your messages in an encrypted format which is extremely protected, even if we're discussing utilizing the Internet to send out those messages.
Your messages or faxes will be available 24/7, regardless of where you're located, which likewise indicates your company or firm is open for business around the clock. If faxing is an essential part of your company then this will absolutely give you a competitive advantage. Since this kind of faxing uses your email system, you will be able to easily "import" any contact notes into your service and sent a fax to countless recipients at the click of the mouse. This "fax broadcasting" function is a major benefit of using an online service. Keep in mind, these online services are totally scalable, you can quickly add more lines if they're needed.
While all these benefits are significant pluses, there is also one overriding advantage or advantage which must be considered. Using a web or Internet based service will connect or connect your company into all your computer systems and the web itself. This is the modern efficient method to do things; counting on computers, smart phones or mobile phones - all linked as a result of the web for easy access, regardless of where you or your staff members are located.
However, back to our original concern, is this a must-have service for your company? Just you can answer that concern however keep in mind, much of your rivals are probably currently utilizing an Internet fax provider. It's your call?